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Market ready

Visitor management built around
the way your organization operates.

Visitor registration, approvals, passes, identification, transporter and vehicle activity, user permissions and reporting, in one structured workflow.

Discuss VMSTalk to Our Team
✓ Cloud or client-server✓ Used by two organizations✓ Export to Excel
⚡Quick Actions
iClear Guidance
Pass generatedReady to print
1 field to fixIdentification missing
Visitor Management System · Dashboard
SAMPLE DATA
Recording visitor entry
Visitor Dashboard
Visitor Management System
MAIN GATE Online
9
Visitors Today
9
Inside Premises
0
Exit Recorded
Update In
Update Out
Daily Visitor Count Today
Visitors currently inside the premises
All locations ▾
9
Inside Premises
of 9 Visitors Today
Visitors Today
9
Visitors
Inside Premises
9
Exit pending
Exit Recorded
0
Exit recorded
Active Visitors On Premises ● 9 Inside
Visitors whose exit is yet to be recorded.
LATEST ENTRIES:
IN 11:20 AM A. Kulkarni (VMS-1051) IN 10:45 AM S. Iyer (VMS-1050) OUT 10:30 AM Vendor (VMS-1049) IN 10:05 AM M. Khan (VMS-1048)
View reports
Pass ID Visitor Name Company / Org Host Employee Department Floor In Time Status Actions
VMS-1051
A. Kulkarni 98XXXXXX12
Sample Industries R. Mehta Quality 1st Floor 11:20 AM ● Inside
VMS-1050
S. Iyer 97XXXXXX40
Sample Pharma P. Nair Administration 1st Floor 10:45 AM ● Inside
VMS-1048
M. Khan 99XXXXXX05
Sample Engineering P. Nair Stores 2nd Floor 10:05 AM ● Inside
✓Resolved at the Desk
No ticket raisedThe screen showed what to do
Visitor Management System · Visitor Pass
SAMPLE DATA
New Visitor Pass
Visitor Management System
MAIN GATE Online
New Visitor PassGuest
Every detail your security desk needs, on one pass.
VISITOR TYPEGuest
COMPANYSample Industries
VISITOR NAMEA. Kulkarni
MOBILE98XXXXXX12
DEPARTMENTQuality
PERSON BEING VISITEDDepartment Head
PURPOSEMeeting
MATERIALLaptop
VEHICLE AND PARKINGAs entered
VISIT VALIDITYToday, 10:00 to 17:00
IDENTIFICATIONNot entered
Pass not generated1 to fix
What happened
The visitor pass could not be generated.
Possible reason
Identification details are missing.
What you can do
Add the ID details and generate the pass again.
Your team can fix this. No support call needed.
Visitor Management System · Transporter Pass
SAMPLE DATA
Transporter Pass
Visitor Management System
MAIN GATE Online
Transporter PassTransport
Driver, vehicle and material details for transport activity.
DRIVER NAMEAs entered
LICENSEAs entered
VEHICLE NUMBERAs entered
VEHICLE TYPEAs entered
OCCUPANTSAs entered
PURPOSEDelivery
MATERIALAs per entry
CHECKLIST OBSERVATIONSRecorded
Visitor Management System · Reports
SAMPLE DATA
Reports
Visitor Management System
MAIN GATE Online
ReportsExcel
Choose location, report type and date range, then view or export.
LOCATIONAll locations
REPORT TYPEVisitor report
DATE RANGEThis month
ReportLocationPeriodActions
Visitor reportAll locationsThis month
Transporter reportAll locationsThis month

Illustrative screens of the Visitor Management System with sample data.

HOW A VISIT FLOWS

The whole visit, in one workflow.

Used today by two organizations in the pharmaceutical and manufacturing sectors.

Masters
1

Structured data

Location, company, department, employee and material, kept structured.

Set up once
Pre-visitor
2

Requests and approvals

Approved visitors are ready for pass preparation at security or admin level.

Where configured
Visitor pass
3

Complete passes

Visitor, purpose, identification, photograph and visit validity on one printable pass.

Print and reprint
Transport
4

Transporter passes

Driver, vehicle, license, occupants, material and checklist observations.

At the gate
Reports
5

Filter and export

Choose location, report type and date range, then view or export.

Export to Excel
8 MODULES

More than visitor registration

The system follows the wider workflow around a visit: visitors, employees, departments, approvals, passes, transport, materials, access and reporting.

Live counts
Dashboard
Visibility into visitor activity: visitor counts, visitors currently inside the premises and visitors whose exit time still needs to be recorded.
Visitors todayInside premisesExit to be recorded
Set up once
Masters
Structured master data for location, company, department, employee and material, so every pass and report stays consistent.
LocationCompanyDepartmentEmployeeMaterial
Complete passes
Visitor pass
Create and print passes with visitor type, company, name, mobile, department, person visited, purpose, material, access card, vehicle, address, identification, photograph, parking, blacklist status and visit validity.
👤
VISITOR PASS · GUEST
A. Kulkarni · Sample Industries
✓ Valid today, 10:00 to 17:00
Print and reprint
Ready to print
IdentificationPhotographVisit validity
Approvals
Pre-visitor
Pre-visitor requests and approvals where configured, so approved visitors are ready for pass preparation at security or admin level.
RequestsApprovals
Retrieve and reprint
Pass reprint
Retrieve previously created visitor passes and reprint them when needed.
Earlier passesReprint
Transport
Transporter pass
Driver, vehicle and license details, occupants, vehicle type, purpose, material and checklist observations for transport activity.
DriverVehicleMaterialChecklist
Roles and rights
User management
Create users with role types and give each one menu-level rights.
EmployeeHODAdminSuper Admin
Excel export
Reports
Choose location, report type and date range, then view the information or export it to Excel.
LocationReport typeDate range
Built to reduce dependency

Your security desk shouldn't need to call us.

VMS follows the principle behind every OneXitsolutions application. When something stops, the screen explains what happened, why, and what the user can do next.

Try the example
Pass not generated1 to fix
What happened
The visitor pass could not be generated.
Possible reason
Required visitor information is incomplete.
Action
Complete the missing information and try again.
Handled at the desk. No ticket raised.
Deployment

Deployment that fits the organization

CloudCloud-based deployment
Client-serverClient-server environment
Annual SaaSPricing shared in discussion
2Organizations using VMS

VMS is market ready and currently used by two organizations in the pharmaceutical and manufacturing sectors.

VMS QUESTIONS

Questions about VMS

On cloud or in a client-server environment, depending on what your organization needs.
VMS is offered on an annual SaaS subscription. Pricing is shared during a product discussion, once we understand your requirement.
VMS is market ready and currently used by two organizations in the pharmaceutical and manufacturing sectors.

Discuss how VMS can fit your organization.

Tell us how your visitors, approvals and gates work today.

Discuss VMSExplore Our Solutions
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